Moet-Hennessey Executive Assistant & Sales Analyst in Saudi Arabia
Executive Assistant & Sales Analyst
Company: Parfums Christian Dior Arabia
Location: Saudi Arabia
Business group: Perfumes & Cosmetics
Contract type: Permanent Job
Function: General Management
Experience required: Minimum 5 years
Reference No.: PCD15432
Date of publication: 2018.04.15
The Executive Assistant & Sales Analyst provides high-level administrative support by conducting research, preparing reports, handling information request, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, appointments and travel arrangement
1) Organisational and Executive Assistance:
Manage the General Manager's diary and appointments.
Screen incoming calls and correspondence and responds independently when required
Review selected documents that come to the Office of the General Manager and make recommendations for action
Liaise with relevant individuals, departments, and external customers and suppliers on General Manager's behalf and ensure smooth and efficient communication flow
Assist in presentations and other reports and documents as needed
Manage in coordination with travel department travel plans, itineraries, expenses and travel-related documents
Assist in planning and organising visits of selected visitors
Create and maintain database and spreadsheet files
Follow-up on progress of directives and projects managed by the General Manager
Arrange and coordinate events etc.
File and retrieve corporate documents, records, and reports
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
Coordinate meetings and assist on other special events like BCs seminar & Year-end party
2) Sales Analyst :
Conduct research and prepare statistical reports.
Prepare detailed sales performance reports for Dior: breakdown per outlet, per line, per reference.Profile
Diplomas / Expériences :
Minimum Experience of 1-4 year in Office Administration
Previous experiences as executive assistant is preferred
Strong knowledge in Excel & PowerPoint.
Deciding and initiating action
Adhering to principles and values
Relating and networking
Writing and reporting
Planning and organizing
Delivering results and meeting customers' expectations
Following instructions and procedures
Coping with pressure and setbacks
Strong interpersonal skills.
Attention to details.
Organization and planning skills.
Able to generate and implement innovative solutions.
Priority management and multitasking
Trustworthy and rigorous
Fluent in written and spoken English.
Strong telephone manner and high degree of personal presentation when interacting with telephone inquiries and visitors.
Ability to communicate confidently, effectively and diplomatically.
Ability to manage busy schedules, establish office systems and work accurately under pressure.
KNOW HOW :
Knowledge of various Microsoft Tools.
Adaptable to work with any operating system.